Registration is Now Open!
VEH 2026 Registration Rules
  1. All dollar figures are listed in RMB.
  2. Each accepted submission must have at least one of the authors to register and pay for the registration fees by, otherwise they will be considered withdrawn.
  3. Full or Student registration can be used to attend and present at the conference.
  4. Each registration can only associate with one accepted submission. Note: If you are involved in multiple submissions, they should be registered separately by you or your co-author(s).
  5. Student attendees will be asked to provide their evidence of student status during check-in in the conference.
  6. Registration fees will cover access to all planned conference sessions including technical sessions, coffee breaks, lunches, welcome reception, and banquet dinner.
  7. In case of No-Show for Full Paper presenters, the paper will be excluded from the conference proceeding.
  8. Please refer to the registration terms and conditions listed below.
  9. For any enquiries or changes to registration, please contact veh2026@hkust-gz.edu.cn
Registration Fees
Early-bird Student registration

before or on 15 May 2026

¥2000
  • checkFull access to the conference sessions
  • checkElectronic copies of presentation materials
  • checkCatering services during the conference
  • checkConference materials (agenda and related documents)
Early-bird Full registration

before or on 15 May 2026

¥3000
  • checkFull access to the conference sessions
  • checkElectronic copies of presentation materials
  • checkCatering services during the conference
  • checkConference materials (agenda and related documents)
Standard Student registration

¥2500
  • checkFull access to the conference sessions
  • checkElectronic copies of presentation materials
  • checkCatering services during the conference
  • checkConference materials (agenda and related documents)
Standard Full registration

¥3500
  • checkFull access to the conference sessions
  • checkElectronic copies of presentation materials
  • checkCatering services during the conference
  • checkConference materials (agenda and related documents)
On-site Student Registeration

¥2500
  • checkFull access to the conference sessions
  • checkElectronic copies of presentation materials
  • checkCatering services during the conference
  • checkConference materials (agenda and related documents)
On-site Full Registration

¥3500
  • checkFull access to the conference sessions
  • checkElectronic copies of presentation materials
  • checkCatering services during the conference
  • checkConference materials (agenda and related documents)
Registration Terms & Conditions

The Terms and Conditions contain the rules and restrictions to which each delegate must agree before purchasing any registration to the Conference.

Each Registration is a contract between: (a) the Purchaser (being a delegate reflecting the Purchaser, (where a sale or transfer from the Purchaser has been authorised and is valid) and; (b) the organisation(s) with the legal and/or contractual right to re-sell and/or issue registrations to a Conference, and (c) to grant access to the Venue for the purposes of attending the Conference, subject to the Registration being paid.

The Conditions set out below contain the rules and restrictions around both the purchase of and use of that Registration.

Registrations processed by Event Services are sold on behalf of the organisation responsible for that event and subject to the conditions applicable to their event. Registrations sold via Event Services' websites are non-refundable and cannot be exchanged without authorisation and within the timeframe given in the cancellation and refund policy.

For Member Registration purchased online at a discounted price, it will be necessary to show the relevant Membership ID at the venue. By purchasing their Online Registration, Delegates agree to the Terms and Conditions listed here.

PROCESS TO CONFIRM YOUR ONLINE REGISTRATION

Option1: Register online and pay online straight away the required conference fees to secure your booking.
Option2: Register online and pay via direct credit, cash or cheque. This option is only available at the discretion of the organising committee.

On completed submission of the registration form, an acknowledgement email detailing all items reserved will be forwarded. No registration is considered confirmed without full payment of conference fees. Registration processed under option 2 will not be confirmed and remain tentative only until paid.

In addition to having their registration refused, delegates who have outstanding invoices with The Hong Kong University of Science and Technology(Guang Zhou) may:

  1. Have their credit rating adversely affected.
  2. Be charged a late payment fee on the unpaid amount once it is past due date.
  3. Be reported to the credit reference agency or authority of Hong Kong or any other person (including agents) in the course of recovering the money owed or in exercising any other rights, including, without limitation, commissions, legal costs and expenses, Court fees and search fees.
  4. Have their information held and shared with collection agencies and with credit reference agencies, who wish to conduct credit checks on them.
  5. Be refused registration for other events organised at The Hong Kong University of Science and Technology(Guang Zhou).

CANCELLATION AND REFUND POLICY

All conference cancellations and requests for refunds must be made in writing by the purchaser as indicated below. Requests must be sent to Event Services via veh2026@hkust.edu.cn.

Requests may be emailed, or mailed (contact information below).Telephone requests will not be honoured. When the Conference operates for four, five, six or seven days, a processing fee will be charged for all cancellations. At the dinner or excursions, no discount or refunds are available for delegates who do not wish to attend these events. Registrations are not fully refundable for all items, an administrative charges will always be payable. Administrative charges vary. Please contact Event Services to establish the applicable charges for your Conference.

Partial Refunds - To receive a partial refund of 50%, Event Services must receive written requests no later than 45 days prior. Partial refunds will available at the discretion of the organising committee.

No Refunds - Requests for refunds received by Event Services after within 14 days of the conference will not be eligible for a refund.

No Refunds - Absentee at the conference. Refunds are not available at any time for absentee delegates.

Alternative to cancellation - Transfer Registration may be transferred to another person from your organisation. Event Services must be advised in writing of the change at least 14 days prior to the conference.

Emergency Illness or Death If you are unable to attend the Conference due to an attendee being unable to attend the Conference due to a family death, illness, or other extraordinary circumstance. In such circumstances, Event Services may consider a partial refund.

Event Services shall not be required to refund any fees or charges paid in addition to the Face Value of the Registration, for example, any Handling Fee or postage or courier charges except where required by applicable Chinese law. No refunds or cash will be payable in respect of any prepaid charges, for example, any charges for the organiser will be liable for any associated costs, expenses or loss (including without limitation, any monies owed to suppliers, such as caterers, venues, etc.).

DISCLAIMER

Event Services assumes no responsibility for any error, omission, interruption, deletion, defect, delay in transmission or line failure to this web site.

Event Services and/or the organisation responsible for the event reserves the right to change details on this web site at any time.

Registration purchases are subject to the above Terms & Conditions of Sale. Please read the conditions carefully. By processing your registration on the web site you are agreeing to be bound by these Terms & Conditions.

Admission to a Venue will only be authorised upon presentation of a valid and paid registration.

Admission to a Venue will be refused to any person noticeably under the influence of alcohol, narcotics or any behaviour-modifying substance, or to any person behaving, or considered by any Authorised Person likely to behave, violently, harmfully or in a manner contrary to public order and/or safety. Admission will also be refused to any person who attempts to bring any Prohibited Item into a Venue.

Event Services nor the organising committee (all members collectively known as 'the organisers') of all Conferences cannot accept any liability for changes in venues, dates and programme if such changes are caused or results from the act, default or omission of any person other than an employee or agent of the organisers.

Event Services nor the organising committee (all members collectively known as 'the organisers') of all Conferences cannot accept any liability for death, injury, any loss, cost or expense suffered by any person (including accompanying persons, partner, or attendant caregivers), if such a loss is caused or results from the act, default or omission of any person other than an employee or agent of the organisers. In particular, the organisers cannot accept liability for losses arising from the provision or non-provision of services provided by hotel companies or transport operators. Nor can the organisers accept liability for losses suffered by reason of war including threat of war, riots, civil strife, terrorist activities, natural disasters, weather, fire, flood, drought, disease pandemic, technical, mechanical or electrical breakdown within any premises visited by delegates and/or partners in connection with the conference. The organisers are not able to guarantee that any particular person will appear as a speaker or panelist.

CONTACT DETAILS

Event Services
Hong Kong University of Science and Technology (Guangzhou)
No. 1 Du Xue Road, Nansha District, Guangzhou, Guangdong Province
Email: veh2026@hkust-gz.edu.cn